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Todoist keeps you organized yes…
But.. When Your Work Needs
More Than Just a To-Do List..
You Need Astravue.
No credit card required
Todoist has earned its place as one of the most popular task management tools for good reason.
It's clean, simple, and excellent for personal productivity and basic team collaboration.
Tons of professionals rely on it daily to stay organized.
Tons of professionals rely on it daily to stay organized.
But when you're running a service business, agency, or freelance operation, you need a tool built specifically for your use case.
Use Case Comparision
Business Needs
Todoist
Can it track if your projects are actually profitable?
Yes - you get profit insights per project
No - only focuses on task completion
Can you see exactly where your team’s time goes?
Yes - built-in time tracking
No - requires third-party tools
Can multiple people own the same task?
Yes - team collaboration built-in
No - one person per task
Can clients see their project progress?
Yes - client dashboards with timelines
No - internal tool only
Can you set up task dependencies?
Yes - complex workflows supported
No - tasks are independent tools.
Can you customize fields for your specific workflow?
Yes - fully customizable
No - standard fields only
Can you get started in under 3 minutes?
Yes - simple onboarding
Yes - very straightforward
Can it automate repetitive workflows?
Yes - built-in automation
Yes - through Zapier integrations
Can you block time for high-priority work?
Yes - native time blocking
Yes - calendar integration
Can you control who sees what?
Yes - granular permissions
Yes - basic team controls
Want to Compare Even More?
If you want to compare Astravue vs Todoist in depth before choosing one, get our free technical comparison PDF by typing your email and hitting the button below.
The Real Difference Here is Business Focus vs Personal
You didn’t build your business to constantly monitor tasks, chase updates, or operate in the dark.
is built for business growth.
It helps you understand which clients make you money, where your time is actually going, and how to scale without chaos.
is brilliant for personal productivity.
It helps you remember what needs to get done and cross things off your list. Clean, simple, effective.
Both are simple to use. Both get you started quickly. The difference is what they're optimized for.
Who Should Use What?
Astravue is perfect if you:
- Need to know which clients and projects make money
- Run a team that collaborates on complex projects
- Want to show clients professional progress dashboards
- Need to understand your business metrics, not just task completion
Todoist is good if you:
- Want to track personal tasks and basic team projects
- Don’t need to know which projects are most profitable
- Prefer a simple task list with some team features
- Are managing straightforward, independent tasks
Astravue helps you get things done andbuild a profitable business
Neither is "better" - they're just built for different jobs. Like choosing between a hammer and a power drill. Both are great tools, but you pick the one that fits the task at hand.
FAQ
Still have questions? Take a look at our FAQ section and find your answers.
No, Todoist does not offer native profitability tracking or billable hour management. It is primarily designed for task and project organization for individuals. Astravue, conversely, was engineered specifically for agencies needing these insights. It features built-in profitability tracking and billable hour management, allowing you to see exactly how much value your team is generating in real-time.
Tracking team performance requires data-driven dashboards, which are a core feature of Astravue.
- Astravue provides specialized “On-time delivery insights” and a “Time log dashboard” to monitor team efficiency.
- Todoist focuses on task completion but does not offer native performance analytics or delivery health metrics.
For managers who need a bird’s-eye view of multiple projects, Astravue offers a comprehensive “Project health dashboard”. This allows leaders to identify bottlenecks before they impact the budget. Todoist provides a basic activity history (limited to 7 days on the free plan) but lacks a dedicated health or analytics dashboard for high-level project oversight.
Time tracking is essential for calculating profitability.
- Astravue includes built-in time tracking, eliminating the need for expensive third-party integrations.
- Todoist does not have native time tracking. Users typically have to pay for additional software to see how much time is spent on specific tasks.
Performance tracking is only effective if the data is organized.
- Astravue uses a multi-layer hierarchy (Organization → Space → Project) that is perfect for agencies managing different departments and clients. It also allows for unlimited guests, meaning you can give clients direct visibility into project progress.
- Todoist is limited to a “Projects only” structure and offers restricted guest access, which can make professional team management and client transparency difficult.
Comparison At-a-Glance: Team & Profitability Features
For any further inquiries, please don’t hesitate to contact our Sales team at sales@astravue.com.
See if business-focused project management makes sense for you.
Start your free 14-day trial. No credit card required. Get set up in 3 minutes and see the difference between tracking tasks and growing profits.
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